Welcome to the Louisiana
Department of Health’s
Safer, Smarter Schools
COVID-19 testing program
in partnership with Color
Get tested. Get protected. Get back to what you love.
LDH will provide staff, funding, rapid molecular testing materials, and training for your school staff to run a routine COVID-19 testing program. Here’s an overview of how you’ll run your program:
Onboarding & Site Setup
These pages detail the steps and decisions necessary to complete onboarding and set up your testing sites.
Complete this LDH survey to register and provide the information required to onboard collection sites.
Identify your testing team
It takes a team to run an effective testing program, and we recommend selecting people from across your organization for the roles below.
Lead the strategy for a district’s testing program, including selecting testing modalities and deciding testing policies. They’ll identify collection sites and the school lead for each collection site.
The school lead will automatically assume the role of the district director if an independent school isn’t part of a district.
- Access management, to edit team member access to dashboards
- Results dashboards for all schools
Responsible for all testing at a collection site. They identify testing administrators, distribute testing supplies, and prepare samples for shipment to the lab.
- Access management, to edit team member access to the school dashboard
- Results dashboard for their school
Testing administrators set up testing stations and oversee sample collection. They’ll use CUE to record which participants provide samples. At least one testing administrator should be selected for each testing station.
Sign up for Color accounts
All staff must create Color accounts. Here’s how it works:
District director creates account
District director gives access to school leads
School Leads create accounts
School leads give access to testing administrators
Testing administrators create accounts
To create a Color account
Head to https://home.color.com/create-account.
Enter your organization email, and set up a password. We’ll send an email to confirm your email address once you’ve created your account. After confirming, your account is ready for use.
How to create a Color account
On testing days
Testing administrators will use CUE on testing days. Visit the LDH Safer, Smarter School website for details.
Order testing materials
You’ll head to Morris & Dickson to order testing supplies and personal protective equipment (PPE). Please note, the molecular rapid testing materials need to be stored in a temperature controlled environment 59°F (15°C) to 86°F (30°C).
Set up testing stations
Testing stations are where participants provide their samples.
There can be multiple testing stations within each collection site, like in individual classrooms, or one in a central location, like the cafeteria or nurses office. Please refer to the instruction materials provided by the manufacturer of your tests for details on what is necessary at a testing station.
Invite participants to register for Color
Once a school or school district has registered and onboarded, Color will create unique participant registration links for each testing site. District directors and school leads will receive these links in an email from Color. When it’s time to engage the community, we recommend that the district and/or school team invite participants to register for Color.
Every participant must register for Color before testing. For minors, a parent/guardian must register on their behalf to provide consent.
How participants register and receive results
Participants or their parents/guardians can register one of three ways:
1. Using their own device
Participants or their parents/guardians can register for testing in advance at home using the URL shared by the school COVID coordinator.
School COVID coordinators can turn registration links (URLs) into QR codes to print and post at the collection site so participants or their parents/guardians can register in advance.
To create a QR code, head to qrcode-monkey.com, enter your URL, click “Generate QR Code”, then “Download PNG”.
2. With assistance
For participants or parents/guardians without access to technology or who need additional assistance, schools can set up a device on site that can be used to access the registration links.
Schools can set up a hotline, staffed by people familiar with the registration process that can provide additional support.
Here is a link to the LDH website for step-by-step instructions for how to conduct point-of-care molecular tests
Monitoring & Maintaining Your Program
Once samples are collected, results will be provided to the Louisiana Department of Health, made available through dashboards to the school district and/or schools, and sent to participants or their parents/guardians.