Welcome to the Louisiana
Department of Health’s
Safer, Smarter Schools
COVID-19 testing program
in partnership with Color

Get tested. Get protected. Get back to what you love.

 

Program Overview

You’ve chosen to partner with a vendor to provide an end-to-end testing program for your school. Here’s an overview of how your program will run:

Onboarding & Site Setup

These pages detail the steps and decisions necessary to complete onboarding and set up your testing sites.

Identify your testing team

It takes a team to run an effective testing program, and we recommend selecting people from  across your organization for the roles below.

School district and school team members

District COVID Coordinator
School COVID Coordinator

District COVID Coordinator

Lead the strategy for a district’s testing program, including selecting testing modalities and deciding testing policies. They’ll identify collection sites and the school lead for each collection site.

The school lead will automatically assume the role of the district director if an independent school isn’t part of a district.

Color Access

  • Overview results dashboards for all schools (option to access PHI dashboard)

School COVID Coordinator

Point of contact for all testing at a collection site.

Color Access

  • Results dashboard for their school (option to access PHI dashboard)

Testing team members

Collection Team District Lead
Collection Team School Lead
Testing Administrator

Collection Team District Lead

Lead the testing team for the district.

Color Access

  • Overview results dashboards for all schools
  • Staff management “site manager” role, to edit team member access to sample collection
  • Access management, to edit team member access to the schools dashboard

Collection Team School Lead

Responsible for all testing at a collection site. They identify testing administrators, distribute testing supplies, and prepare samples for shipment to the lab.

Color Access

  • Staff management “site manager” role, to edit team member access to sample collection

Testing Administrator

Testing administrators set up testing stations and oversee sample collection. They’ll use Color to record which participants provide samples. At least one testing administrator should be selected for each testing station.

Color Access

  • Staff management “site staff” role

Sign up for Color accounts

All staff, including the district director, school leads, and testing administrators, must create Color accounts. Here’s how it works:

1

District administrator creates account

2

District administrator selects school administrators & district director

3

School administrators & district director create accounts 

4

School administrators select testing administrators & school lead

5

Testing administrators & school lead create accounts

 
How to create a Color account
 
How to use the staff management tool

Managing your staff

District and school administrators staff can provide, edit, and remove permissions for testing team members to check in participants and record results on testing days with the staff management tool.

Set up testing stations

Testing stations are where participants provide their samples. There can be multiple testing stations within each collection site, like in individual classrooms, or one in a central location, like the cafeteria or nurses office. Please refer to the instruction materials provided by the manufacturer of your tests for details on what is necessary at a testing station. 

 
How participants register and receive results
2. With assistance

For participants or parents/guardians without access to technology or who need additional assistance, schools can set up a device on site that can be used to access the registration links.

Schools can set up a hotline, staffed by people familiar with the registration process that can provide additional support.

Collecting Samples

Lab processing

Samples will be processed at a CLIA-certified lab identified by the Louisiana Department of Health. Results will be available the day after samples are collected.