COVID-19 testing

Welcome to the
Thermo Fisher Scientific
ReadyCheckGo Testing Program, in partnership
with Color Health

We’re excited to help you set up your testing program to get students and staff back to school safely.

By now, you or a representative for your school or district should have been in contact with a representative from Thermo Fisher to sign up for the program. If you haven’t signed up for this program yet, provide your contact information and a member of the Thermo Fisher team will be in touch.

Sign me up

Program Overview

Once you’ve signed up, we’ll send your designated district directors and school leads emails to begin onboarding. Here’s an overview of how you’ll run your program:

Onboarding & Site Setup

These pages detail the steps and decisions necessary to complete onboarding and set up your testing sites

Identifying the testing team

It takes a team to run an effective testing program, and we recommend selecting people from across your organization for the roles below. We’ve included an email template for site staff outreach on our Resources page.

If your school or district isn’t able to provide the staff to administer testing, contact your Thermo Fisher sales representative.

District Director
School Lead
Testing Administrator
Participants

District Director

Lead the strategy for a district’s testing program, including selecting testing modalities and deciding testing policies. They’ll identify collection sites and the school lead for each collection site.

The school lead will automatically assume the role of the district director if an independent school isn’t part of a district.

If you’re providing staffing for a monitored testing site, this role liaises with district leaders and ensures district leaders have access to Color software.

Access

  • Staff management “site manager”, to edit team member access to sample collection. This is only applicable if you are running a monitored testing site.
  • Access management, to edit team member access to dashboards
  • Results dashboards for all schools

School Lead

Responsible for all testing at a collection site. They identify testing administrators, distribute testing supplies, and prepare samples for shipment to the lab.

If you’re providing staffing for a monitored testing site,, this role liases directly with school staff who may be responsible for communicating testing results to participants or parents/guardians and ensures district leaders have access to Color software.

Access

  • Staff management “site manager” role, to edit team member access to sample collection. This is only applicable if you are running a monitored testing site.
  • Access management, to edit team member access to the school dashboard
  • Results dashboard for their school

Testing Administrator

Testing administrators set up testing stations and oversee sample collection. They’ll use Color to record which participants provide samples. At least one testing administrator should be selected for each testing station. This is only applicable if you are running a monitored testing site.

Access

  • Staff management “site staff” role. This is only applicable if you are running a monitored testing site.

Participants

Participants are the individuals who register and provide samples for testing. For participants under 18 years of age, a parent or guardian must register and provide consent on their behalf.

If you need a Color account, please contact your school lead. If you haven’t received a confirmation email, check your spam folder.

Managing your staff

If your program is using monitored testing modalities then you will manage your staff using Color’s Staff Management Tool. You can provide, edit, and remove permissions for testing team members to manage participants  on testing days by logging into your account and selecting “Staff Management”. When school staff are managing sample collection, district directors and school leads should be given “site manager” roles and testing administrators should be given “site staff” roles. When additional staff are provided, staff permissions will be managed by these teams.

 
HOW TO USE THE STAFF MANAGEMENT TOOL

Order test kits and return shipping materials

 

During program sign up, the district director placed an initial order for testing materials. Please ensure that you have enough of the following materials for each testing station to collect samples from all participants over several weeks of testing.

 

To order testing materials including PPE, head to https://www.fishersci.com/us/en/customer-help-support.html and review the “How To” videos.

Order kits & materials

Set up testing stations

Testing stations are where participants provide their samples. There can be multiple testing stations within each collection site, like in individual classrooms, or one in a central location, like the cafeteria.

 

 

 
How to set up a testing station

These are the materials you’ll need for each testing station:

 

  1. From the welcome kit
    1. Hang up the posters that show participants how to swab their nose
    2. Set out the tube holder (if provided) to hold tubes during sample collection
  2. Test kits
    1. Get enough test kits for the amount of samples you’ll collect
  3. Hand sanitizer
  4. Waste bin

Collecting & shipping samples

Here are step-by-step instructions for collecting source-pooled samples:

1

Head to color.com/safeschools-admin on your device, then sign in to Color.

 
how administrators collect source-pooled samples
2

Select your site and “COVID-19 pooled testing.”

7

Click “Finish this Pool” to close out the group of samples.

3

Remove a tube from the biohazard bag and scan or type in the tube’s barcode. Confirm and continue.

8

Enter optional label name(s) and click continue. Labels appear in your results dashboard and should describe the group you’re testing, like “Grade 2A” or “Afterschool Program.”

4

Unscrew the top of the tube and place the tube in a tube holder.

9

Screw the tube top on tightly and place the tube in its biohazard bag with the absorbent pad. Seal the bag.

5

Search and select all participants providing samples (between 2-6 samples) for this pool and hit continue. Each participant should be present.

10

Place up to five sealed biohazard pages into a return shipping bag (white with UN3373 printed on it).

6

Walk each participant through sample collection.

 

 

Collecting an anonymous pool

Your district director will decide whether you’re collecting anonymous pools or tracking individuals in each pool. If you’re collecting anonymous pools, you will skip step 5 and instead identify the population(s): minor students, adult students or staff. We strongly recommend using labels in step 8 to describe the group that you’re testing to determine next steps in the event of a positive anonymous pool.

Here are the step-by-step instructions for collecting individual or lab-pooled samples:

1

Head to color.com/readycheckgo-admin and sign in to Color.

 
How to collect individual or lab-pooled samples
2

Select your site and “COVID-19 individual lab testing”.

5

Walk the participant through sample collection and click “Complete.”

3

Search and select the name of the participant. Verify their date of birth, then select “Patient Arrived.”

6

Ensure the participant puts the swab in the tube, caps the tube tightly, and seals the tube in its small biohazard bag.

4

Remove a tube from its biohazard bag and scan or type in the tube’s barcode. Select the specimen type (most often this is anterior nares). Confirm and continue.

Here are the step-by-step instructions for conducting antigen or rapid PCR tests onsite:

1

Head to color.com/readycheckgo-admin and sign in to Color.

 
How to conduct rapid tests
2

Select your site and “COVID-19 rapid testing”.

5

Wait for the test to process.

3

Search and select the name of the participant. Click “Confirm”.

6

Search and select the name of the participant in the “collected” list. Enter and confirm results. 

4

Walk the participant through sample collection and conduct the test per the manufacturer instructions.

Here are step-by-step instructions for packing and shipping samples:

 

 

1

Gather all white return shipping bags from the testing stations each day

 
How to package and ship samples
2

How to pack samples

a

Be sure each tube is in a sealed biohazard bag with the absorbent pad inside.

b

Place up to five sealed biohazard bags into a white return shipping bag.

c

Place up to 10 bags inside a box.

d

Adhere the UN 3373 sticker and shipping label
(if these are not already affixed).

 

Store unused test kits

Please store collected kits in a covered bin in a secure, shaded area without direct exposure to the sun or heat. The ideal storage temperature is room temperature (72-76 degrees Fahrenheit). Packaged kits may be deposited in outdoor drop boxes in cold outdoor temperatures.

 

Please note:
Kits may not be transferred to a different site or used for any purpose other than for sample collection. For safety reasons and to ensure specimen samples are not contaminated or damaged and results are accurate, unused kits may not be returned once they are delivered to a collection site. Unused collection kits must be destroyed when the testing program ends. Kits have a shelf life of approximately 12 months, with specific expiration dates listed on components of the kits. Kits should be destroyed upon expiration.

3

Ship samples

a

The prepaid shipping label is for FedEx Priority Overnight delivery, to help ensure that your samples arrive at the lab in less than 24 hours.

b

Contact your local FedEx office to determine the latest pickup or drop-off times to ensure overnight delivery, review packing requirements, and ensure they will accept biohazard samples.

c

Your prepaid labels are for Priority Overnight and include Saturday delivery. This does not include pick up or delivery on Sundays, so we recommend testing and shipping samples Monday-Friday.

d

You can track your shipments using the tracking numbers provided on the prepaid labels.

Monitoring & Maintaining Your Program

Once you’ve sent samples to the lab, you can track next steps and results.

Lab processing

Unless you are using an antigen or rapid PCR test, your samples will be processed at a CLIA-certified lab in the Thermo Fisher network, based on capacity to avoid backlogs and delayed test results.

 

Results will be available 12-48 hours after the sample arrives at the lab.

 

Thermo Fisher labs use PCR technology, the gold standard to test for the presence of SARS-CoV-2.

Results dashboards

District directors and school leads identified during the onboarding process will automatically receive access from Color to two real-time dashboards to view results:

 

Overview Dashboard which presents aggregate data and is meant to provide an overview of the statistics for a site or set of sites, including the number of tests, percent of tests with each type of results, and participant demographics. The overview dashboard does not include identifiable patient information.

 

Testing Patient Dashboard which provides row-level identifiable patient information, where each row represents the results of an individual participant and includes demographics, contact information, and test results.

 

 
How to use the access management tool

 

District directors will have access to data for all schools in their district. School leads will have access to data only for the schools at which they are the lead. To access dashboards log your Color account, select reports (you may need to click on your name and choose “use another Color product”).

 

How to access and use dashboards

To access dashboards, log your Color account, select reports (you may need to click on your name and choose “use another Color product”). If you don’t have access to dashboards, contact your district director, district administrator, or school administrator.

Access Dashboards

 

District directors and school leads can request or revoke dashboard access for team members by selecting “access management” in Color.

Order additional materials

In addition to test kits and return shipping materials, other products you might need for testing are available through fishersci.com. We recommend ordering materials five or more business days before testing.

Order additional materials