Commonwealth
of Massachusetts

COVID-19 Vaccination Site Staff Guide

Thank you for partnering with the Commonwealth of Massachusetts and Color to staff the COVID-19 vaccination program.

This guide will walk through the information you’ll need onsite, including:

  • Creating a Color account
  • Ensuring you have the necessary technology
  • Managing vaccine administration onsite

Site Software

In order to check in participants and administer vaccines, you’ll use Color’s software. Below are the steps you’ll need to take to set up your account and use the software on vaccination days.

You can also download this PDF for quick set-up instructions.

Pre-Opening

Before starting to administer vaccinations, you will need to get the software and hardware set up.

1

Create your Color account

Head to home.color.com/create-account. Enter your organization email, and set up a password.

We’ll send you an email to confirm your email address once you’ve created your account. After confirming, your account is ready for use. On vaccination days, you’ll log into our onsite tool with your Color account credentials.

2

Get the technology you’ll need

Color’s software requires internet connectivity via WiFi or cellular service.

 

If you’re using WiFi-only devices like laptops or tablets, make sure you have strong and reliable WiFi coverage in the entire vaccination area.

 

If your WiFi isn’t reliable, we recommend using portable hotspots from a cellular network provider, like this Verizon Jetpack® MiFi® 8800L

 

If you’re planning on using cellular devices, like a WiFi + Cellular iPad, be sure to select the appropriate cellular network provider that provides the best coverage for your area, like AT&T or Verizon.

Each site administrator should have their own device.

 

iPads must be running iOS 13 or iOS 14. For example, the 10.2” Wi-Fi + Cellular iPad, model MYN32LL/A works well. We recommend you also download the Google Chrome iOS app.

 

Android tablets must be running Android version 9, 10, or 11 with the latest updates and the latest version of Google Chrome. For example, the Samsung tablets, such as the Galaxy Tab A 8.4” Cellular, work well. 

 

Laptops should have the latest version of Google Chrome

Be sure to maintain the battery levels of your devices throughout vaccination days to enable continuous usage, and consider charging overnight. iPads will require at least a 12-watt (2.4 amp) USB power adapter. If supporting multiple iPads or other USB-charged devices, we recommend using a multi-port USB charger.

Vaccination Days

On vaccination days your role could cover a number of areas, including checking in participants, preparing or providing vaccines, and observing participants for side effects after vaccination. You can also download this PDF for quick set-up instructions.

Checking in participants

Participants can register using a unique URL. Before appointment day Color will send your organization’s lead a unique URL so participants can use it to answer the registration questions ahead of time on their own device.

Preparing and administering the vaccination doses

Please follow your site’s protocols for vaccine preparation, administration, and participant monitoring for side effects after receiving their vaccination.

Documenting inventory

As you receive and use your vaccine supply, you can add, remove, and reactivate lots at www.color.com/covid-admin/vaccines/inventory.